Open Positions

We are seeking candidates for 2025-26 Executive Board positions

• Executive Board positions are elected by the PTA membership and may serve up to two (2) consecutive terms (a school year per term), per PTA bylaws.

• Committee Chairs are appointed by the Executive Board.

Descriptions of the positions are detailed below.  If you are interested in running for the 2025-26 PTA Executive Board, contact the Nominating Committee at parliamentarian@javargaspta.org for more information.

Executive Board Positions

President

•  Oversees and coordinates the work of an executive board to run a PTA 

•  Presides at PTA board and association meetings 

• Serves as the official contact, communicator and representative of a PTA 

• Designated as an authorized signer for PTA checks, contracts and authorizations for payment 

• Serves as ex-officio member of all committees except the nominating committee 

• Works with other PTA leaders to connect families, school and community to support student success

• Time commitment: 20-25 hours avg/ month

Executive Vice President

• Works as the primary aide to the president 

•  Helps lead a PTA towards specific goals consistent with PTA purposes and policies 

• Performs president’s duties in his or her absence

• Time Commitment: 10 hours avg/ month 

Secretary

• Takes minutes at board and association meetings

• Prepares minutes for review for next meeting

• Co-signs formal papers: payment authorizations, resolutions 

• Time commitment: 2-4 hours per month

Treasurer 

• Attend PTA meetings

• Keep financial records using PTA EZ software

• Reconcile monthly bank statements, pay PTA bills, write checks

• Prepare and present treasurer reports for PTA meetings

• Prepare annual report and state and federal filings

• Time commitment: 6-8 hours per month

Financial Reviewer (formerly Auditor)

• Chairs a committee to audit the books and financial records of a PTA semi-annually to determine their accuracy 

•  Presents written reports on audits to the board for review and the association for adoption 

• Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

• Time commitment: 4-5 hours per audit, twice per year (January and August)

Parliamentarian

• Appointed member; part of the executive board, should attend PTA meetings 

• Assists managing meetings, advises on parliamentary procedure and bylaws 

• Chairs bylaws committee if update of bylaws is needed

• Help select and advise a nominating committee (finds candidates for elections)

• Time commitment: 2-4 hours/ month

Historian

• Attend PTA meetings

• Keep a log of PTA volunteer hours 

• Submit historian report for volunteer hours at the end of the year

• Optional: keep track of and present PTA activities/ accomplishments for the year

• Time commitment: 1 hour per month

Chair and Other Volunteer Positions

Communications Chair

• Manage communication tools like Konstella and Facebook 

• Promote communication tools to PTA members 

• Work with board and Spanish translators to prepare communications 

• Possibly design/ order posters, banners for communication/ promotion

• Some web design, graphic design, marketing skills helpful but not necessary 

• Time commitment: presence at meetings helpful but not necessary, work can be done anytime 

Walkathon Committee 

• Plan and run walkathon event as spring fundraiser

• Work with PTA and administrators for schedule, budget, communication 

• Develop communication/ promotion materials and messaging

• Set up donation page

• Manage and distribute prizes

Community Engagement Committee (Events) 

• Plan community engagement events, such as Movie Night, Fall Carnival, school potluck, etc.

• Recruit and manage volunteers for day-of-event

• Report to board on planning and budget

• Time commitment: dependent on event number and size

Room Parents

• Work with teacher(s) and parents/guardians, as a parent contact and liaison, to build stronger family-school partnerships for a classroom or grade level

• Encourage easy, two-way communication between teacher(s) and parents on what’s happening in the classroom to support student success

• Collaborate with the teacher(s) to identify how parents can assist with classroom activities

• Recruit parent volunteers and delegates volunteer assignments for a classroom or grade level

• Help promote PTA goals, membership and activities on campus

Teacher Appreciation Chair

• Arrange teacher appreciation meals or events

• Time commitment: 2-3 times a year, typically a welcome back meal and teacher appreciation week in spring

Bookfair Committee

• Seek bookfair vendors and arrange fair dates, delivery, payment etc.

• Coordinate dates, times, set-up etc. with school staff

• Set up a volunteer schedule and work with board or volunteer coordinator to find volunteers 

Hospitality Committee

• Organize and set up refreshments, food, decorations, registration, greeters and baby-sitting for PTA meetings and events

• Maintain hospitality supplies and equipment and an updated inventory for them

• Present hospitality budget for approval at executive board meeting at start of the PTA year and monitor authorized budget

• Report on hospitality plans at board meetings for forthcoming PTA events

Technology

• Set up and manage web accounts, emails etc…

• Time commitment: most work when transitioning new board at end of year, work can be done anytime

General Volunteer 

• Provide assistance at school or PTA events such as Movie Night, Fall Festival, Walkathon - see requests in Konstella

• Provide teacher or in-class assistance such as photocopying, packet assembly; depends on individual classroom needs